Sr. Accounts Receivable Coordinator

Job Location(s):  Burbank

The TEAM Companies provide a wide range of payroll and business affairs services and technology solutions that support the production of advertising and entertainment projects for all media.  The Sr. A/R Coordinator is a key administrative support position with general office duties. This position requires analytical thinking and problem-solving skills, an aptitude for numbers, multi-tasking and quality client service skills. The ideal candidate is an enthusiastic self-starter with initiative and a pro-active approach to responsibilities and working with colleagues. Discretion in handling company and client information is required, along with professional ethics, appearance and conduct.

Duties & Tasks

  • Processing all forms of payments (Checks, ACH, Wire, credit card) – coding, posting to A/R and e-deposit daily.
  • Generate daily cash receipt reports and forward accordingly.
  • Generate reports and close out Team invoices.
  • Analyzes A/R customer accounts and resolves any differences via email, phone calls, etc.
  • Works toward management DSO (Daily Sales Outstanding) objectives.
  • Keeps management abreast of potential collection problems at an early stage.
  • Preparation of the Weekly A/R status report for review with Supervisor.
  • Weekly review of open accounts for collection efforts. Provide timely follow up on payment arrangements.
  • Monthly and weekly delinquent statements/notices
  • Assists in the month end close activities related to A/R; credit memos and cash applications.
  • Process ad hoc requests for cancelled checks.
  • Collecting on unpaid invoices/invalid deductions
  • Develop and maintain regular reports via the company’s accounting system.
  • Generate adjustment report and enter accordingly.

Knowledge, Skills & Abilities

  • College degree and 3-5 years of experience in an Accounts Receivable role
  • Proficient with Windows Office to include Word, Excel and PowerPoint and willingness to learn new and/or proprietary computer applications as required.
  • Knowledge of ERP systems and computerized accounting systems.
  • Basic office skills and abilities, – computers, phones, fax equipment, copiers, etc.
  • Experience with cash applications and customer account reconciliations.
  • Strong oral and written communication skills.
  • Good interpersonal skills – interaction with clients, colleagues, and management.
  • Ability to establish and maintain an effective working relationship with co-workers, other departments and vendors.
  • Provide positive leadership by coordinating work efforts, making suggestions, streamlining functions and keeping management abreast of any potential work problems.
  • Displays a positive, team-oriented, professional, courteous manner and supportive approach to all co-workers, customers and tasks.
  • Quick learner & strong organizational skills.
  • Attention to detail and analytical skills.
  • Flexibility and multi-tasking abilities.
  • Ability to work well under pressure.

Credentials, Experience & Education

  • Minimum Educational requirement:  College degree.
  • College Accounting/Finance/Business degree and/or equivalent work experience preferred.
  • Knowledge of JDE Payroll system a plus.
  • Advertising/Music/Entertainment Union (SAG-AFTRA, AFM) experience a plus.

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