Executive, U.S. Entertainment Payroll Operations

Job Location(s):  Los AngelesBurbank

The TEAM Companies, Inc. provides a wide range of payroll and business affairs services and technology solutions that support the production of advertising and entertainment projects for all media. This is a great opportunity to join an industry segment leader and contribute to its impact in the industries that it serves.

This executive level position will oversee U.S. payroll operations company-wide and will work with company leadership and executives in other divisions and departments to enhance the payroll division’s initiatives, procedures and systems as well as maintain the company’s position of client service excellence.  The ideal candidate will strategize with company leadership, payroll managers and supervisors regarding best practices, workflows, procedures and technology improvements and implementation to assure the company retains its leading edge for accuracy and timeliness. This individual will ensure company policies are compliant with applicable federal, state and local employer payroll processing regulations and requirements. This highly visible, decision-making position requires a pro-active approach to long and short-term strategies, operations initiatives, staff management, client retention, tasks and responsibilities.

Duties & Tasks

  • Collaborate with company executives and managers to maintain our continuity of operations, and company responses to client inquiries.
  • Develop and maintain documentation of operations initiatives, procedures, and workflows.
  • Establish milestones, monitor progress and facilitate deadline compliance.
  • Oversee implementation of new systems and workflows and ensure contract fulfillment when working with third party vendors.
  • Provide input and analysis of operational implications of initiatives, alliances or other company commitments that affect the company such as agreements with clients or third party partners.
  • Strategize with executives on long-term planning and technology initiatives to improve processes and efficiencies.
  • Work with IT department on requirements and specifications for development of internal systems and technology products used by clients. Including developing reports to meet client needs and/or comply with applicable legislation or union requirements.
  • Oversee and participate in User Acceptance Testing as needed.
  • Keep projects, initiatives and regularly scheduled tasks on track and on schedule.
  • Collaborate with other company executives and managers on the creation of client notices, labor updates, and policy and procedures documentation as well as Staff trainings.
  • Stay current with applicable labor law, union contracts and industry trends.
  • Ongoing review of company data management, systems and procedures to ensure confidentiality and that they meet legal standards, integrity requirements and client requirements.
  • Create annual department budget.

Knowledge, Skills & Abilities

  • Knowledge of SAG-AFTRA, AFM, DGA, IATSE, & Teamster labor agreements in relationship to payroll and pension payments
  • Knowledge of federal, state and local labor law and employment regulations.
  • Excellent oral and written communication skills in English.
  • PC Computer skills including Microsoft 365. Knowledge of OnBase, and JDE preferred.
  • Exercise of sound professional judgment in decision-making regarding areas of responsibility, as well as when referring matters outside of this position’s purview to appropriate executives.
  • Ensure adequate staffing levels to accommodate operational requirements.
  • Manage employee issues, claims, disciplinary actions and annual reviews in compliance with company policy as well as federal, state and local requirements.
  • Properly and fully document employee complaints or issues and advise company leadership, the HR department and appropriate senior management.

Credentials, Experience & Education

  • Minimum Educational requirement: College degree.
  • Minimum five years Advertising Agency, Talent (Performer) or Crew Payroll experience.
  • Personnel supervision and business manager level experience preferred.

Additonal Comments

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No relocation. No phone calls, please!